This form should only be completed for off-campus events held beyond 25 miles from campus. If your event is 25 or less miles from campus, please submit your
travel through an Event Request.
PLEASE READ PRIOR TO SUBMITTING YOUR TRAVEL REQUEST
- Travel Requests utilizing FAU allocated funding MUST be submitted at least 10 business days prior to the departure date.
- Travel Requests which are not utilizing FAU allocated funding must be submitted at least 10 business days prior to the departure date.
To complete this Travel Request Form, you will need to gather the following information, and ensure that you have
approx. 30-45 mins to complete this form in its entirety. (Including collecting screen-shots/estimates for all finances associated with this travel if you are using FAU allocated funding)
Please have the following information ready to complete this form:
- A Travel Roster including each traveler's name, z number, email, and
phone number.
- Ensure that all individuals on this roster have reviewed the
Student Travel Code of Conduct and Release of Liability.
- Ensure that all individuals on this roster have a Sport Club Participation Waiver on file. Either the Student Participation Waiver OR the Non-Student Participation Waiver.
- Proof of the Event. This can be a screenshot of an email conversation with another team setting up the game/competition/match etc.,
or a conference schedule. Anything that shows proof that you have an event you are travelling to.
- Quotes/Estimates. If you are planning to use FAU allocated funding, you must specify which portions of the trip you are using funding for. Include screenshots of estimates
for the following:
- FAU Rental Vehicle.
Please provide screenshots of your FAU Rental Vehicle estimated costs. Use the following link to generate a quote for an FAU
Rental Vehicle. Be sure to select "Business Travel" on behalf of Florida Atlantic University, and include appropriate pick-up and drop-off times. *Note: If you fail to return
the vehicle by the time chosen, you may incur additional fees. Please also be sure to note how many vehicles you are going to need, and ensure the dollar amount requested is appropriate for the number of vehicles requested.
- Gas Estimates for Rental Vehicles. Please provide screenshots of your estimated gas costs. Use the following link to generate a quote for Gas
Estimates. Be sure that "Round-Trip" is selected to calculate gas both to- and from- your destination. *Note: Gas estimates can only be requested for FAU Rental Vehicles. Be sure to enter the appropriate rental vehicle information into this gas
estimate calculator. Please also be sure to note how many vehicles you are going to need, and ensure the dollar amount requested is appropriate for the number of vehicles that will need gas.
- Toll Estimates for Rental Vehicles. Please provide screenshots of your estimated toll costs. Use the following link to generate a quote for Toll
Estimates. Be sure to enter your to- and from- destination.
*Important: You must also select "add destination" and enter the starting location again in order to calculate for "Round-Trip" tolls. *Note: Toll estimates can only be requested for FAU Rental Vehicles.
Please also be sure to note how many vehicles you are going to need, and ensure the dollar amount requested is appropriate for the number of vehicles that will be charged tolls.
- Hotels. Please provide screenshots of your hotel booking confirmation. *Note: If you are requesting FAU allocated funding to cover your hotels, please first call the hotel and "book" the rooms
on your own personal credit card. (First, ensure that they will not charge you until you arrive). After your travel is approved, we will call the hotel on your behalf and switch the credit card on file to the University Credit Card, that way we will be charged
for the rooms instead of you.
- Registration Fees. Please provide quotes/screenshots of any event registration fee you would like to be covered by your FAU allocated funding.